Legal

Terms & Conditions

Last updated: 21 July 2026 · These terms are in two parts. Part A governs your use of this website. Part B governs our company secretarial and incorporation services and applies when you engage us; together with our engagement letter and published pricing it forms our agreement with you. If the engagement letter and Part B conflict, the engagement letter prevails.

Part A — Website Terms of Use

A1. About this website

This website is operated by HK Company Registration Consultancy Global Secretaries Limited ("we", "us"), a limited company incorporated in Hong Kong and licensed as a Trust or Company Service Provider (TCSP Licence No. TC009083). By using this website you agree to Part A of these terms.

A2. Information only — not advice

The content of this website, including our guides, is provided for general information only. It does not constitute legal, tax, accounting or other professional advice, and it should not be relied upon as such. Statutory fees, deadlines and requirements referred to on this website are those in force at the date of last update and may change. You should verify current requirements with the relevant authority or seek professional advice on your specific circumstances.

A3. No client relationship through this website

Submitting an enquiry through this website does not create a client relationship or any obligation on us to act. A client relationship is established only as described in Part B. We reserve the right to decline any engagement.

A4. Website pricing information

Prices displayed on this website are in Hong Kong dollars, apply to the scope described, and are subject to written confirmation in our engagement letter. Government fees, levies and stamp duty are payable in addition at cost. Out-of-scope work is quoted before it is performed.

A5. Acceptable use

You may use this website only for lawful purposes. You must not: (a) copy, scrape, harvest or republish its content for resale or redistribution; (b) interfere with, or attempt to circumvent the security of, the website or the systems serving it, or introduce malicious code; or (c) use our contact channels to send unsolicited advertising or other abusive material.

A6. Intellectual property

The content of this website is owned by us or our licensors. You may view and print it for your own reference; any other reproduction or commercial use requires our written consent.

A7. External links

Links to third-party websites (including government websites) are provided for convenience. We do not control and are not responsible for their content.

A8. Availability and website liability

This website is provided "as is". We do not warrant that it will be uninterrupted or error-free. To the maximum extent permitted by law, we accept no liability for any loss arising from reliance on the content of this website or from the use of, or inability to use, this website. Nothing in these terms excludes or limits liability that cannot be excluded or limited under Hong Kong law.

A9. Changes to these terms

We may update these terms from time to time. The current version, with its date of last update, is always published on this page; for material changes affecting active clients, Part B clause B14 applies. Your continued use of the website after an update constitutes acceptance of the updated Part A.

A10. Governing law

Part A is governed by the laws of the Hong Kong Special Administrative Region, and the courts of Hong Kong have exclusive jurisdiction.

Part B — Service Terms: Company Secretarial & Incorporation Services

B1. Who we are and what we provide

We provide services within the scope of our TCSP licence, including: company incorporation; acting as named company secretary; registered office address and mail handling; maintaining statutory registers (including the significant controllers register); preparing and filing annual returns and change notifications; compliance deadline monitoring; and certified true copies and bank/KYC support letters. The specific services you have engaged are set out in your plan and engagement letter.

A client relationship is established only when both parties sign our engagement letter and our client due diligence under clause B3 is complete.

B2. What we do not provide

We are not a law firm, accounting firm or licensed financial adviser, and we do not provide: legal advice; accounting or bookkeeping; audit; tax advice or tax filing; or financial or investment advice. Where you need these services we can coordinate with your own advisers on your instruction. We do not act as trustee, escrow agent or stakeholder for you or your company's shareholders, directors or beneficial owners, and we do not provide nominee director or nominee shareholder services.

B3. Client due diligence (anti-money laundering)

As a licensed TCSP we must complete customer due diligence under the Anti-Money Laundering and Counter-Terrorist Financing Ordinance (Cap. 615) before establishing a business relationship, and conduct ongoing monitoring afterwards. Where we do not meet you face-to-face, enhanced due diligence applies and is charged as the one-time onboarding fee shown in our published pricing.

We may decline or pause work where due diligence is incomplete or unsatisfactory. If due diligence is not satisfied before your engagement begins, we will refund any service fees paid in advance, less government fees and third-party costs already incurred. You must provide updated due diligence documents when we reasonably request them during the relationship.

B4. Your obligations

You agree to: (a) provide complete, accurate and current information, and documents and signatures when requested; (b) notify us promptly of any change in your company's directors, shareholders, beneficial owners, contact details or activities — statutory filing windows (in most cases 15 days) run from the event itself, so we can only file on time if you tell us in time; (c) use our services lawfully; and (d) maintain your company's own records that remain the directors' responsibility, including accounting records.

You represent and warrant that neither you nor your company's directors, shareholders or beneficial owners are subject to sanctions administered by Hong Kong, the United Nations, or other applicable sanctions authorities, and that you are not acting for an undisclosed third party. Where you give us personal data of third parties (such as directors or shareholders), you confirm you are entitled to do so and have informed them of the processing described in our Privacy Policy.

B5. Instructions and communications

Instructions concerning your company should be given in writing (including email) by your authorised contacts. We may rely on instructions we reasonably believe to be genuine, and may decline to act on instructions given otherwise than in writing or ask that they be confirmed in writing. You consent to receiving notices, documents and other communications from us electronically. Response times stated for each plan are service targets measured in business days.

B6. Fees and payment

Fees are as set out in our published pricing or your engagement letter. Annual service fees are payable in advance. Government fees, levies, stamp duty and disbursements are payable in addition at cost and are itemised on our invoices. Work outside your plan's scope is quoted and agreed before it is performed. If an invoice remains unpaid after a written reminder, clause B9 applies.

Your renewal price is the price you signed up at: for continuing service on the same plan, we do not increase the annual fee at renewal.

B7. Term, automatic renewal and cancellation

Annual plans run for a term of one year from the engagement date. Your plan renews automatically for successive one-year terms at the same annual fee unless either party gives written notice of non-renewal at least two months before the anniversary date. We will issue the renewal invoice before the anniversary.

You may cancel at any time by written notice; cancellation takes effect at the end of the current term, and fees for a term that has started are not refundable, in whole or in part, except as stated in clause B14 (changes to these terms) or where we have failed to provide the services and do not remedy that failure within a reasonable period after written notice.

For the incorporation package: if you cancel after due diligence but before we file the incorporation form (NNC1), we will refund our fee less third-party costs already incurred; once the incorporation form has been filed, our fee and any government fees paid are not refundable.

B8. Our service standards

We perform our services with reasonable care and skill. We will meet statutory filing deadlines provided we receive the necessary information, documents and signatures within the lead times we communicate to you. We are not responsible for processing times of, or decisions by, the Companies Registry, the Inland Revenue Department, banks or other third parties, or for items lost in the post.

Government penalties and late fees are borne by the party whose act or omission caused them: if a penalty results solely from our error or delay, we bear it; if it results from missing, late or inaccurate information or instructions from you, you bear it.

B9. Suspension, resignation and termination

We may suspend or terminate the services immediately by written notice if: (a) an invoice remains unpaid after a written reminder; (b) you materially breach these terms and, where the breach can be remedied, fail to remedy it within 14 days of written notice; (c) due diligence cannot be completed or reveals sanctions or other legal concerns; (d) we reasonably believe the services are being used in connection with unlawful activity; or (e) continuing would put us in breach of our legal or regulatory obligations.

On termination for any reason: we will file the required cessation notices with the Companies Registry when we cease to act as your company secretary and/or registered office; your company must appoint a replacement company secretary and registered office, which are statutory requirements; and we will cease mail handling after forwarding mail already received. Clauses B10 to B14 survive termination.

B10. Confidentiality

Each party will keep the other's confidential information secret and use it only for the purposes of the engagement. This does not apply to information that is public, already lawfully known, or independently developed, or where disclosure is required by law, a regulator or a court. Where the law requires us to make a report or disclosure and prohibits us from informing you, we must and will comply.

B11. Personal data

We handle personal data in accordance with our Privacy Policy & Personal Information Collection Statement. Due diligence records are retained for at least five years after the end of the business relationship, as required by Cap. 615.

B12. Liability

Nothing in these terms excludes or limits liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for any other liability that cannot be excluded or limited under Hong Kong law.

Subject to that: (a) neither party is liable for indirect or consequential loss, or for loss of profit, revenue, business or data; and (b) our total aggregate liability arising out of or in connection with the services is capped at the fees you paid for the affected services in the twelve months preceding the event giving rise to the claim. You remain responsible for your company's compliance obligations outside the scope of the services you have engaged.

B13. Indemnity

You will indemnify us against claims, penalties and reasonable costs brought against or incurred by us as a result of your breach of these terms, your unlawful activity, or materially inaccurate or incomplete information you provided — except to the extent caused by our own negligence or default.

B14. General

Entire agreement. These terms, the engagement letter and our published pricing form the entire agreement for the services and supersede prior proposals and representations. Changes. We may update Part B by giving you at least 14 days' notice by email or by notice on this page. If a change materially disadvantages you, you may terminate the affected services by written notice before the change takes effect, and we will refund the unused portion of prepaid fees for those services. Continued use after the effective date constitutes acceptance. Assignment. Neither party may assign this agreement without the other's written consent; we may use service providers and subcontractors, and remain responsible for the services. Severability. If any provision is held invalid, the remainder continues in force. Waiver. A failure to enforce a right is not a waiver of it. Force majeure. Neither party is liable for failure to perform (other than payment obligations) caused by events beyond its reasonable control. Third-party rights. A person who is not a party has no rights under the Contracts (Rights of Third Parties) Ordinance (Cap. 623) to enforce any term. Notices. Notices must be in writing, to our registered office or info@hkglobalsecretaries.hk for us, and to the postal or email address on file for you. Governing law. This agreement is governed by the laws of the Hong Kong Special Administrative Region and the courts of Hong Kong have exclusive jurisdiction.

If there is any inconsistency between the English and Chinese versions of these terms, the English version shall prevail.